ADDENDUM:

A modification that is made to a report in the form of a separate report that will be attached to the original report.

AUTO-DISTRIBUTION:

Automatically send a copy of a report to a printer, fax, or email. Providers set up for auto-distribution must have their Provider or Address code entered into the Report Data Screen. Providers set up for auto-distribution will automatically be added to the CC List.

BODY:

The main section of a report that the typist is responsible for typing. In the M*Modal Editor, the body will be rendered and formatted after submission.

BODY FORMAT:

A pre-defined format for the body of a report used to eliminate redundant typing. Usually, body formats include section headers that appear in every report typed for a specific report type.

BRACKETED FIELDS:

The technique used in ChartNet to "merge" data fields from various database tables into a report at print time.

CC LIST:

The list of carbon copy (CC) recipients attached to a report. The CC List can have entries manually added to it by the transcriptionist using the "CC List" button on the Report Data Screen, or the CC List can be automatically added to if providers are set up for "Auto-distribution".

CHECKED-OUT:

Before jobs are downloaded to a workstation, they are "checked-out" to the user so that no other user can modify the report while it's being worked on by the first user. When the job is sent back, it is then "checked in".

DEVICE:

The term used to describe places where reports can be distributed. Devices include printers, outbound computer interfaces, etc.

DICTIONARY:

A generic term used to describe any file or table within ChartNet that is used to hold non-report data. For example, a site's FORMS file is an example of a dictionary file.

DISTRIBUTION

The final printing, interfacing, etc. of reports created with ChartNet. Distribution usually occurs after the report is complete and is ready for printing. Report types can be set up to automatically distribute to the proper devices.

EXPANDTYPE:

ChartNet's built-in speed typing feature. ExpandType is a full-featured typing aid that allows the user to build a list of phrases that can be automatically inserted into a report using an abbreviation that is assigned by the user. Each user has their own separate ExpandType dictionaries.

EVENTS:

A running history of significant things that happen to a report. Events can be viewed in the Report Options screen.

FOOTER:

The text and information that is to be printed at the end of each report. Footers usually contain items such as a signature line for the provider to sign off on.

FORMS:

Another term for Report Type.

GENERIC DICTIONARY:

A specific site dictionary used to store the descriptions for fields that have codes associated with them. For example, if a field called "Location" is to be used in a report, then the Generic Dictionary would have the descriptions for all location codes.

HEADER:

The text and information that is to be printed at the top of each page of a report. Headers usually contain patient data such as name, medical record number, visit date, etc.

INCOMPLETE JOB:

A job is marked Incomplete if it includes an Incomplete Marker.

INCOMPLETE MARKER:

A marker inserted at a point where the dictation cannot be understood or the audio file is corrupted. Incomplete Markers are inserted by the transcriptionist with the shortcut CTRL+G.

MACRO:

A sequence of keystrokes that can be played back to perform repetitive tasks. Macros are maintained in ExpandType.

NORMAL:

Another word for Macro or Template.

PAGE FOOTER:

The text that is to be printed at the bottom of each page of a report. Page footers normally contain items such as page numbers.

PROOF:

A workflow queue that may be setup for jobs sent to QA.

PROVIDER:

The person who is responsible for writing/dictating a report and who may eventually sign reports.

PROTECTED TEXT:

Text that appears in a report, form, template, or ExpandType entries that is protected from being changed. Protected text is shown in navy blue. The only way to delete protected text is to select it (highlight it), then press the DELETE key.

REPORT DATA SCREEN:

The ChartNet screen that requires the user to enter data pertaining to the report to be typed or edited. Typical report data fields include name, medical record number, visit date, etc.

REPORT OPTIONS SCREEN:

The ChartNet screen that shows the body of the selected report, as well as buttons that can be used to perform different options, such as Edit and Print.

REPORT TYPE:

Refers to the format of the report. For example, "Operative Report" and "Discharge Summary" would be two different report types. The word "forms" may be used interchangeably with "report type".

REVIEW:

Jobs on Review are already transcribed, either by Voice Recognition or by a transcriptionist. Editors and QA both review jobs.

SITE:

The term used by ChartNet to describe separate report databases. Reports for a given site are kept separate from reports in other sites. Each site has its own reports file, provider file, forms file, etc. Statistics are kept separate by site code.

SITE CODE:

A four character code assigned to a site.

TEMPLATES:

The term used by ChartNet to indicate a public dictionary of pre-defined text that can be inserted into a report. For example, for Radiology transcription, Templates can be created for the purpose of building a library of "normal" or "routine" results by provider.

Q-SCORE:

Refers to the expected quality rating of either a VR-enabled speaker or a draft document that is returned from the VR system. The value can range from 0 to .99 and higher numbers mean better recognition accuracy.

USERS:

Persons who are authorized to use ChartNet. Users are assigned to User Groups when they are setup in the system.

USER GROUPS:

A dictionary containing information on what features and functions users are allowed to access in ChartNet. For example, a user group called "VIEW" might be created to only allow the searching and viewing of reports and not the creation of new reports.

VR:

Abbreviation for Voice Recognition.

WORK TYPE:

The type of report document that an author is dictating. Work Type codes are generally numeric and correspond to Forms in ChartNet. For example, a work type of 10 might indicate a Discharge Summary. The Forms table has a field where the Work Type is specified.