Follow the below steps to create a Payroll Calculation code:
| 1. | From the ChartNet Client, select System Setup, then Calculations on the left. |
| 2. | If it is a site specific Calculation code, enter the Site Code in the Site Code box. |
| 3. | Define the Code (best practice for site specific codes is XXXX_PAYROLL, where XXXX is the site number. A site specific Payroll Calculation code can be used if there needs to be an override on the MTs standard calculation code. The override is defined in either the Site setup, or on the Forms setup for a specific site. |
| 4. | Select PAYROLL for the Calculation Type. |
| 5. | Define a Description for the Calculation code. |
| 6. | Select the appropriate Units: |
| a. CHARS (characters) - Visual black character line counting. |
| b. LINE - Line counting. For LINE, also define the Conversion Factor, i.e., for a 65 character line, the Conversion Factor would be 65. |
| c. REPORT - Bill per report. |
| d. GROSS - Counts every line that has text. NOTE: For voice recognition reports using the GROSS line count method, lines are counted after the document renders. |
| e. WORD - Counts every word. |
| f. PAGE - Counts every page. |
| g. MINUTES - Counts minutes of dictation. Payroll reports will calculate minutes, but it is best practice to use Voice reports, because Payroll reports round the value. |
| 7. | Define the Payroll rates or the cost per unit, as well as any additional rates for voice recognition editing, proofing, and QA auditing. Defining the rates is not mandatory, |
| 8. | Select what is being counted per Unit. |
| 9. | Text on Forms and Templates can be protected. Protected text is excluded from line counts. You can pay for protected text by selecting Count Protected Characters at Regular Rate, or a Protected Override Rate can be defined in the Rate Calculations. |
| 10. | Weight Factors can be assigned to Forms or Providers. A Weight Factor will increase the number of lines. The standard weight factor is 1, thus 10 lines equals 10 lines. Increasing the weight factor on a Form or Provider to 1.1 will multiply 10 lines times 1.1, for a line count of 11. |
| 11. | Under the Misc tab, you can define any numeric expressions for characters or lines and define late penalties for lines or reports. You can also select to not perform calculations by changing the N in No Calculations to Y. |
